Privacy Policy

1. Who We Are

Acadera is an academic platform operated by:

Innolift Ventures Private Limited

Acadera provides services and tools for students, faculty members, researchers, institutions, conference organizers, and other academic participants, including:

• Academic conference discovery
• Conference registration and participation
• Research manuscript submission
• Academic event participation
• Manuscript and submission management
• Academic profiles
• Certificates and participation records
• Payment processing
• Support services
• Academic opportunities and related services

Contact

Email: innoliftventures@gmail.com
Website: https://acadera.co.in/

For privacy-related questions, account-related requests, data requests, or concerns regarding your information, you may contact us at the email address above.

2. Information We Collect

Depending on how you use Acadera, we may collect the following categories of information.

2.1 Account and Identity Information

When you create or use an Acadera account, we may collect:

• Full name
• Email address
• Mobile or phone number
• WhatsApp number, where provided
• Password and authentication information
• Account type or role
• Profile photograph
• Login and authentication information
• Information associated with third-party authentication providers, where applicable

2.2 Academic Information

If you choose to provide an academic profile, we may collect:

• Institution or college
• Department
• Degree or programme
• Academic year
• Designation
• Areas of interest
• Research interests
• Academic qualifications
• Educational history
• Publications
• Projects
• Awards
• Patents
• Academic experience
• Academic positions or roles
• ORCID
• Google Scholar profile
• ResearchGate profile
• LinkedIn profile
• Personal or professional website
• Other information that you voluntarily add to your academic profile

Academic profile information is generally private by default unless you choose to make particular information publicly available or the relevant feature is intended to display that information publicly.

3. Conference and Event Information

When you browse, register for, or participate in a conference or academic event through Acadera, we may collect:

• Conference selected
• Registration information
• Participation type
• Institution information
• Department or programme
• Registration status
• Submission information
• Payment status
• Attendance information
• Certificate information
• Communication history
• Support requests
• Other information required to administer the relevant conference or event

Conference organizers and participating institutions may receive information that is necessary to administer their conferences, registrations, submissions, reviews, certificates, and related academic activities.

4. Research Manuscripts and Submission Information

Acadera may process research manuscripts and related academic materials submitted through the platform.

This may include:

• Manuscript title
• Manuscript file
• Abstract
• Keywords
• Research area
• Conference or event
• Author information
• Co-author information
• Author affiliations
• Corresponding author information
• Submission number
• Manuscript versions
• Revised manuscripts
• Supporting documents
• Declarations
• Reviewer comments
• Review decisions
• Submission status
• Revision history
• Other information contained within documents submitted by you

Ownership of Manuscripts

Uploading a manuscript to Acadera does not transfer ownership or intellectual property rights in that manuscript to Acadera or Innolift Ventures Private Limited.

You retain ownership of your intellectual property except where separate agreements, publication agreements, conference terms, or other applicable arrangements provide otherwise.

5. Co-Author Information

If you submit a manuscript containing information about co-authors or other contributors, you may provide information such as:

• Name
• Email address
• Institution
• Department
• Academic designation
• Author order
• Affiliation
• Other information necessary for the submission

You are responsible for ensuring that you have the appropriate authorization to provide personal information about other authors or contributors where required by applicable law.

6. External Participants and Institution-Linked Users

Acadera may support both institution-linked participants and participants who do not have an institution invitation or access code.

For institution-linked users, we may associate an account with the relevant institution to determine access to institution-specific conferences, submissions, and services.

For users who participate without an institution code, information about an institution that they voluntarily enter into their academic profile may be treated as profile information and does not by itself determine authorization to access restricted institution services.

Conference participation and submission eligibility may depend on the rules configured by the relevant conference organizer or institution.

7. Public Conference Information

Acadera may provide publicly accessible conference pages.

Information displayed publicly may include:

• Conference title
• Conference description
• Dates
• Venue
• Online/offline/hybrid format
• Institution or organizer
• Conference tracks
• Important dates
• Registration information
• Participation fees
• Speakers
• Committees
• Publication information
• Indexing information provided by the conference organizer
• Documents
• Contact information
• Other conference information intended for public viewing

You may be able to view public conference information without creating an Acadera account.

8. Academic Profiles

Acadera may allow students, faculty members, and researchers to create academic profiles.

Your profile may contain information such as:

• Name
• Profile photograph
• Institution
• Department
• Programme or designation
• Research interests
• Publications
• Projects
• Academic achievements
• ORCID
• Google Scholar
• ResearchGate
• LinkedIn
• Website
• Other information you voluntarily provide

Academic profiles are private by default unless:

1. You choose to make the relevant information public;
2. You use a feature designed to publicly display that information;
3. You participate as a speaker, committee member, organizer, or similar public academic role; or
4. Public display is otherwise necessary for the specific feature you have requested.

9. Payment and Transaction Information

When you make a payment through Acadera, we may collect information necessary to record and reconcile the transaction.

This may include:

• Payment amount
• Payment status
• Transaction ID
• Order ID
• Payment date
• Payment method
• Payer name
• UTR or transaction reference number
• Payment screenshots or proof submitted by you
• Invoice or receipt information
• Conference or service associated with the payment

Where payments are processed through third-party payment providers, payment processing may be subject to the provider’s own privacy policy and terms.

Acadera does not intentionally store complete card numbers, CVV numbers, or banking passwords.

10. How We Use Your Information

We may use the information we collect to:

• Create and manage your account
• Authenticate users
• Verify access and eligibility
• Connect users with their institution where applicable
• Display available conferences and opportunities
• Process conference registrations
• Process manuscript submissions
• Manage research submissions
• Facilitate academic review workflows
• Manage manuscript revisions
• Process payments
• Verify payment information
• Issue certificates
• Provide certificate verification where enabled
• Provide customer and technical support
• Communicate important service information
• Send notifications regarding submissions, payments, conferences, certificates, and account activity
• Maintain platform security
• Detect fraud, abuse, unauthorized access, or other security risks
• Maintain platform functionality
• Improve our services and user experience
• Maintain records required for business, accounting, legal, or regulatory purposes
• Comply with applicable laws and legal obligations
• Resolve disputes and enforce applicable terms
• Protect the rights, property, and security of Acadera, its users, institutions, organizers, and other parties

11. How We Handle Research Manuscripts

Research manuscripts may contain unpublished research, intellectual property, personal information, confidential information, or other sensitive academic material.

We therefore seek to limit access to manuscripts to individuals and service providers who require access for legitimate platform or conference-related purposes.

Depending on the relevant workflow, manuscripts may be accessible to:

• Authorized Acadera administrators
• Conference organizers
• Conference staff
• Authorized reviewers or committee members
• Authorized institution administrators
• Relevant support personnel
• Technical and infrastructure service providers where necessary to operate the platform

Access may be controlled through authentication, role-based permissions, database access controls, and other security mechanisms.

Acadera does not claim ownership of your manuscript merely because you upload it to the platform.

12. Conference Organizers and Institutions

Acadera may provide platform services to educational institutions, conference organizers, departments, or other authorized organizations.

Where applicable, information may be shared with the relevant organization for purposes such as:

• Conference administration
• Registration management
• Manuscript management
• Review management
• Participant verification
• Certificate generation
• Attendance management
• Payment reconciliation
• Academic event administration
• Support

The information shared will depend on the relevant service and the organization’s role within the Acadera platform.

13. Certificates and Academic Records

Acadera may generate certificates or other participation records.

Certificates may contain information such as:

• Participant name
• Institution
• Department
• Programme or designation
• Conference name
• Participation type
• Paper title
• Author information
• Certificate number
• Issue date
• Organizer or institution information
• Signatures or other verification information

Where certificate verification or sharing functionality is enabled, selected certificate information may be accessible through a verification link or other verification mechanism.

14. Communications

We may communicate with you through:

• Email
• In-platform notifications
• SMS or messaging services, where applicable
• Other communication channels you provide or authorize

Service-related communications may include:

• Account verification
• Login and security alerts
• Submission updates
• Payment updates
• Conference notifications
• Review decisions
• Revision requests
• Certificate availability
• Support responses
• Important changes to the platform

Where promotional communications are offered, you may have the ability to opt out of such communications, subject to applicable law and necessary service communications.

15. Cookies and Similar Technologies

Acadera may use cookies, local storage, session technologies, and similar technologies to:

• Maintain login sessions
• Remember preferences
• Maintain security
• Improve platform functionality
• Understand platform usage
• Diagnose technical problems
• Improve user experience

Some third-party services integrated into Acadera may also use cookies or similar technologies according to their own policies.

You may be able to control cookies through your browser settings. Disabling certain technologies may affect some Acadera functionality.

16. Third-Party Services

Acadera may use third-party service providers to operate and support the platform.

These may include providers for:

• Authentication
• Database infrastructure
• Cloud hosting
• File storage
• Payment processing
• Email delivery
• Analytics
• Error monitoring
• Security
• Communications
• Other technical infrastructure

Third-party providers may process information only as necessary to provide their services to Acadera or as otherwise permitted by applicable law.

Examples of third-party services may change over time as the platform develops.

17. Data Security

We take reasonable technical and organizational measures to protect personal information and academic materials.

Depending on the relevant service, these measures may include:

• Authentication controls
• Role-based access controls
• Database access policies
• Row-level security
• Encryption in transit
• Secure cloud infrastructure
• Restricted file access
• Access monitoring
• Administrative controls
• Security monitoring
• Backup and recovery procedures
• Protection against unauthorized access

However, no internet-based service can guarantee absolute security.

You are responsible for maintaining the confidentiality of your account credentials and should immediately contact us if you believe your account has been compromised.

18. Data Retention

We retain personal information and academic information only for as long as reasonably necessary for the purposes described in this Privacy Policy, unless a longer period is required or permitted by applicable law.

Information may be retained for purposes including:

• Maintaining user accounts
• Managing submissions
• Maintaining academic records
• Maintaining conference records
• Certificate verification
• Payment and accounting records
• Dispute resolution
• Fraud prevention
• Security
• Legal compliance
• Regulatory requirements
• Contractual obligations
• Legitimate business requirements

Research manuscripts and related submission records may need to be retained for appropriate academic, administrative, contractual, or conference-related purposes.

When information is no longer required, we may delete, anonymize, securely dispose of, or otherwise appropriately handle the information, subject to applicable legal and operational requirements.

19. Your Privacy Rights

Depending on applicable law, you may have rights regarding your personal information, which may include:

• Right to access information concerning your personal data
• Right to request correction of inaccurate information
• Right to request deletion where legally applicable
• Right to withdraw consent where processing is based on consent
• Right to obtain information regarding relevant processing
• Right to raise a privacy concern or complaint
• Other rights available under applicable data protection laws

To submit a privacy request, contact: innoliftventures@gmail.com

We may need to verify your identity before processing certain requests.

Some requests may be subject to legal, contractual, security, academic, or operational limitations.

20. Withdrawal of Consent

Where we process information based on your consent, you may withdraw that consent by contacting us or using an available platform control.

Withdrawal of consent does not affect processing that was lawfully carried out before the withdrawal.

In some circumstances, withdrawing consent may affect our ability to provide a particular service or feature.

21. Information Relating to Children

Acadera is primarily intended for students, faculty members, researchers, academic participants, institutions, and conference attendees.

Where a user is below the applicable age of consent or where applicable law requires parental or guardian involvement, appropriate parental or guardian authorization may be required.

If you believe that a child has provided personal information to Acadera in circumstances where such information should not have been collected, please contact us at: innoliftventures@gmail.com

We will review the matter and take appropriate action where required by applicable law.

22. International Data Processing

Acadera and its service providers may use infrastructure or services located in countries outside India.

As a result, personal information may be transferred to, stored in, or processed in other jurisdictions where our service providers operate.

Where applicable, we will take reasonable steps to ensure that such processing is carried out in accordance with applicable data protection requirements.

23. Data Breaches and Security Incidents

If we become aware of a security incident involving personal information, we will investigate the incident and take reasonable steps to contain, mitigate, and address the issue.

Where notification is required by applicable law, we will provide notifications to the relevant users, authorities, or other parties within the legally applicable requirements.

24. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

• Changes to Acadera
• New services or features
• Changes in data processing practices
• Changes in applicable laws or regulations
• Security or operational requirements

When we make material changes, we may update the “Last Updated” date and may provide additional notice where appropriate.

We encourage users to review this Privacy Policy periodically.

25. Contact Us

If you have questions, concerns, complaints, or requests relating to this Privacy Policy or your personal information, please contact us.

Innolift Ventures Private Limited

Operating Acadera

Website: https://acadera.co.in/
Privacy & Support Email: innoliftventures@gmail.com

For privacy-related requests, please include sufficient information for us to understand and respond to your request.